What is XpertScientific and which services do you provide?

We provide professional editing services for authors and publishers of scientific documents. Our scientists can also provide scientific consulting on various topics that range from grant writing, numerical modelling, setting up project websites, etc. Please see our Consulting page for details.


 Why use a professional editing service?

Authors with English as a second language can find it difficult to get their work published. Many scientifically sound papers do not pass the review process, or are largely ignored by the scientific community upon publication, because the scientific message has not been communicated in a sufficiently clear and concise fashion. Even as a native speaker, you may lack the time or experience to produce a manuscript that conforms to the strict standards of scientific publishers. We can help eliminate errors, improve style, logical flow, and readability while relieving you of all those tedious tasks such as: checking the manuscript for consistency in style and ensuring that it conforms to the Author Guidelines of the journal. This not only saves you valuable time but also increases your chances of getting your manuscript published. In addition, the improved readability will ensure that your message hits the mark with your audience which in turn provides you with more citations to your work.


 Do you only edit articles or also other scientific documents?

We edit a wide range of documents, including theses, reports, conference abstracts/proceedings, book chapters, etc.


 What kind of document formats can I send you?

We typically work with Microsoft Word (*.doc/*.docx) but can also accept open document formats and LaTex files.


 What if my document is too large to be uploaded/sent by email?

In this case we will provide you with access to our FTP server where you can upload your manuscript to a password protected directory. We then use the same directory to deliver the edited manuscript back to you.


 How much will it cost?

This depends on the size of your manuscript (number of words) and on the type of services you require. Please consult our pricing page for a list of services and prices, including a quote calculator.


 How do you calculate the word count?

We essentially count everything you tell us to edit for you. In a typical manuscript, this would include the title, abstract, keywords, main text, captions, and acknowledgements but excludes the author affiliations and reference list. If you wish to explicitly exclude certain parts or sections of the manuscript, then the word count will be reduced accordingly.


 How long will it take?

The typical turnaround time for proofreading and copy-editing is 5-7 business days. If you require a faster service please contact us and – our workload permitting – we may be able to achieve a shorter turnaround time.


 How do I pay?

You can pay by credit card using PayPal (SSL encryption, no PayPal account required) or by bank transfer (we have bank accounts in the UK, Spain, France and Germany).


 Can you provide an invoice?



Can you provide an editing certificate?

Upon request, we are happy to provide you with a free proofreading certificate to confirm that a document has been proofread and edited by one or more of our expert editors. These certificates can be used when you submit your paper to academic journals and publishers. In order to obtain a certificate, please simply include the request at the same time you submit your manuscript to us.


 Who does the editing?

Our editorial team is composed of scientific experts, all with academic backgrounds and PhDs in natural and environmental sciences. All team members possess extensive experience in publishing and editing peer reviewed papers, writing and reviewing grant proposals, etc. Before returning the edited manuscript to you, it will be quality-checked by the editor-in-chief, Oliver Ross (PhD).


 Can I send you papers from any scientific subject area?

No. Based on the composition of our editorial team, we only accept manuscripts for which we posses the necessary professional expertise. This ensures that our editing work meets the high professional standards that you expect from us. We have a portfolio of scientific subject areas that we feel qualified to edit. Please consult our Science Disciplines page for details.


 What is the typical process for an editing job?

Please check our Service page for a more detailed explanation of what we check and correct in a manuscript. The process starts by you uploading your manuscript as a MS Word file and telling us which services you require. Within 24h we provide you with a quote. Once we receive your approval, we begin the editing process right away. After 5-7 business days, the corrected manuscript is returned to you. Corrections will have been added, using the MS Word “track changes” feature. In addition, we use the “comments” feature to provide additional explanations or suggestions where necessary. This allows you to know exactly what has been changed and why, leaving you in control of which changes you want to accept or discard.